Job Title: Administrator
Location: Bridgend, CF31
Contract Type: Temporary to permanent
Rate: £11.44 Non Welsh Speaker & £12 Bilingual Welsh Speaker (dependent of experience)
About the Role:
We are seeking a highly organised and proactive Administrator to join our team. This role is essential in supporting the facilities management function by coordinating daily operations, raising work orders, taking phone calls and emails form the teams, maintaining records, and ensuring that all facilities-related tasks are handled efficiently. The ideal candidate will have strong administrative skills, attention to detail, and the ability to work in a fast-paced environment.
Key Responsibilities:
Administrative Support: Provide administrative support to the facilities management team, including scheduling works, site meetings, maintaining files, and handling correspondence.
Work Order Management: Track and manage work orders, ensuring timely completion and accurate reporting. Coordinate with internal teams and external vendors for repair and maintenance activities.
Record-Keeping: Maintain accurate records of facility assets, vendor contracts, maintenance schedules, and compliance documentation.
Vendor Coordination: Liaise with vendors and contractors to schedule repairs, maintenance, and inspections. Ensure all work complies with company policies and regulatory standards.
Budget Tracking: Assist in monitoring facility budgets, processing invoices, and managing expense records and overtime.
Health & Safety Compliance: Support compliance efforts by tracking health and safety documentation and ensuring facility adherence to regulatory standards.
Customer Service: Respond to facility-related inquiries from customers, employees and escalate issues as needed. Ensure a high level of customer service to internal clients.
Inventory Management: Oversee facility supplies and inventory, ensuring stock levels are adequate and orders are placed as necessary.
Reporting: Generate regular reports on facility performance, expenses, and any outstanding issues for review by management.
Qualifications:
- Proven experience in an administrative or facilities management role (2+ years preferred).
- Strong organisational skills with the ability to prioritise tasks.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and facility management software is a plus (Maximo/V-Nexus).
- Knowledge of health and safety regulations and best practices in facilities management is desirable.
- Detail-oriented, proactive, and able to work independently as well as part of a team.
Why Join Us?
- Competitive salary and benefits package
- Opportunity for growth within the facilities management industry
- Collaborative work environment with supportive team culture
- Ongoing training and professional development opportunities
Applications:
If you feel you have the relevant experience for this role please apply or send your CV to molly.briggs@linsco.com
Due to the vast amount of applications that we receive, it is not possible for us to contact all applicants; therefore only suitable candidates will be contacted. If you do not hear anything back within 7 days of submitting your application, you have unfortunately not been selected.
Linsco is acting as an Employment Business in relation to this vacancy.
